Administrative Assistant – Product Integrity

Posted 5 days ago

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Job Details

Contract

Location

Vancouver, BC

Salary

dollar sign 30 to 32.700 per hour

Job Description

Administrative Assistant – Product Integrity

Love staying organized and keeping things running smoothly? This role is all about organization—coordinating meetings, managing logistics, and supporting the product integrity team to ensure smooth operations. If you're detail-oriented and thrive in a dynamic environment, we’d love to hear from you!

This is a 1-year contract with chance for longer should business needs align.

Who – The Company:

Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation.

What- The Role:

The Market Product Integrity team is accountable for a significant breadth of work, with oversight over a portfolio of multi-disciplinary teams with direct and indirect accountabilities to product, supply chain, stores/retail/GEC, PR/Brand/Communications, legal and sustainability. This role is accountable for organizing, facilitating and documenting key components from various teams within the North America, Europe, and Asia Pacific regions.

Required to be a strategic operator that can work independently and in partnership Cross-Functional team members.
Manage and respond to global quality forums and support with investigating potential issues. Analyze and escalate trends to Quality Review Board (QRB) members and Cross-Functional partners as needed.
Coordinate Product Integrity driven meetings and support Cross-Functional partners in issue resolution.
Lead Quality 101 and Vendor onboarding training with new vendors visiting the offices.
Coordinate travel itinerary for Global Product Integrity leadership as needed.
Coordinate and help facilitate Global Product Integrity wide bi-monthly meetings and bi-annual offsites.
Ensure required resources are secured for all executive meetings (on-site, offsite, virtual), e.g. providing or creating materials and documentation required for meetings, booking meeting room or offsite locations, procuring necessary IT or other equipment, and support as required to create presentations, summarize detailed reports, and prepare or review draft communications
Coordinates various scheduling tasks for Global Product Integrity initiatives.

Who- the Candidate:

Undergraduate degree & Professional Development education preferred.
1-2 years experience in business, operations, office management, production, or related field preferred.
Experience as an Executive Assistant or Office Administration role
Has a passion for our product, our educators, ensuring high quality in our product and creating clarity from confusion.
Experience with Smartsheet is an asset.
Exceptional communication skills, written and oral skills in English and other languages a plus.
Strong interpersonal relationship and communication skills, and experience communicating across various leadership levels as a key liaison.
Trusted in handling sensitive & confidential information with utmost reliability.
Tech savvy - well versed in Microsoft OS apps (e.g. O365, PowerPoint, Excel) & other business software, a bonus!
Excellent business acumen and ability to exercise sound judgment and prioritization.
Extremely detailed and quality oriented.
Ability to be resourceful and source details required to carry out tasks as assigned.
Ability to manage multiple projects under tight deadlines and prioritize effectively to meet critical by-when's.
A team player that truly believes they are successful when the organization is successful.

How much:

Competitive hourly wage in the range of $30-$32.70/hr + 4% vacation pay.

Where:

Vancouver, hybrid working conditions, 4 days’ onsite.

When & How To Apply:

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.