Senior Executive Assistant

Senior Executive Assistant – High-Growth, Global Organization

Excellent opportunity for a seasoned Executive Assistant to join a well-established, high-growth Vancouver-based company in a unique and exciting industry with a global presence. This role directly supports senior leadership in a fast-paced and dynamic environment.

Our client is a highly successful, well-funded organization with a strong presence across North America and internationally. They are a leader in their industry, known for innovation, rapid growth, and a corporate culture that values collaboration, adaptability, and continuous improvement. With headquarters in Metro Vancouver and additional offices in key global markets, they operate in a space that intersects technology, professional services, and digital transformation.

The company fosters a fast-moving, entrepreneurial work environment with corporate values that emphasize teamwork, trust, and integrity. Employees enjoy a culture that balances high performance with flexibility and a supportive atmosphere.

This is a well-rounded Senior Executive Assistant role, providing high-level support to senior leadership. The position involves a mix of strategic and administrative responsibilities, requiring someone who can anticipate needs, manage complex schedules, and operate with a high level of discretion.

Key responsibilities include:

• Supporting multiple executives with calendar management across multiple time zones.
• Scheduling and preparing materials for in-person and virtual meetings.
• Attending meetings, taking high-quality minutes, and following up on action items.
• Coordinating domestic and international travel, including logistics and itineraries.
• Organizing and responding to email correspondence on behalf of executives.
• Managing expense reporting, budget tracking, and document preparation.
• Planning and executing internal events, executive offsites, and leadership meetings.
• Acting as a key point of contact for internal and external stakeholders.
• Maintaining internal documentation and knowledge-sharing processes.
• Supporting the development of executive-level presentations and materials.
• Identifying and implementing process improvements to enhance operational efficiency.

The successful candidate will also serve as a mentor to other administrative professionals within the company, helping to streamline cross-departmental communication and improve administrative processes.

The ideal candidate is an experienced, proactive, and highly organized Senior Executive Assistant with a demonstrated ability to support multiple senior leaders in a dynamic, high-growth environment.

Key qualifications include:

• 8+ years of experience in an Executive Assistant role. Strong job stability and proven success in similar roles can offset years of experience.
• Experience supporting multiple executives in a structured, high-growth company.
• Background in fast-paced industries such as technology, fintech, SaaS, e-commerce, or management consulting is highly preferred. However, candidates from other industries will be considered if they have supported a company through significant scaling.
• Must have been part of a larger EA team, rather than being the sole EA supporting an entire company.
• Exceptional communication, problem-solving, and organizational skills.
• High level of professionalism, discretion, and ability to handle confidential matters.
• Tech-savvy with proficiency in Microsoft Office, Google Suite, and other productivity tools.
• Flexibility for occasional travel and the ability to support executives in different time zones.

• Competitive salary: $90,000 – $120,000 CAD, depending on experience.
• Equity participation.
• Health & dental benefits.
• RRSP match.
• Unlimited vacation (with a minimum of 20 business days required).
• Lunch provided on in-office days.

• Metro Vancouver headquarters, with a hybrid work model.
• Minimum of 2 in-office days per week (for candidates within 80km of the office).
• Occasional early morning or evening meetings to accommodate global time zones.

This search is moving quickly! If you are interested, please apply as soon as possible. If you already have a recruiter at SWIM, reach out directly. Otherwise, hit "APPLY" to submit your resume.

SWIM is presenting short-listed candidate profiles directly to the hiring team for review. We ensure the confidentiality of currently employed job seekers. Thank you!