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Swim Recruiting

Administrative Assistant

Posted 5 days ago

Job Details

Category

Salary

dollar sign42,800 to 58,900 per year

Job Description

Administrative Assistant

Be part of a dynamic team that shares a passion for the outdoors as an Administrative Assistant, supporting a highly respected and inspiring GM. If you have a strong administrative background, exceptional organizational skills, and thrive in a collaborative environment, this is your opportunity to shine!

Interviews are taking place very soon!

Who- the Company:

Canada's leading wholesale distributor of premium products, with over 60 years of experience delivering top brands to independent specialty dealers. They have grown from a small operation to a prominent player in the market, with offices and distribution centers across Canada and internationally. With a team of over 150 staff, they continue to drive success in their industry!

What- the Role:

The Administrative Assistant supports the General Manager (GM). The Administrative Assistant is key in keeping the GM's day-to-day operations running smoothly by handling administrative tasks, managing schedules, coordinating communication, and facilitating efficient decision-making processes. In this role, the Administrative Assistant will be professional, have a strong emphasis on confidentiality, and be great at anticipating the needs of a busy and dynamic leader.

Administrative Support:
  • Manage the GM's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize meeting agendas, documents, and presentations.
  • Act as the primary point of contact for the GM, managing correspondence and filtering communications as appropriate.

Project Coordination:
  • Assist with the planning and execution of key projects and initiatives led by the GM.
  • Track progress on tasks and ensure follow-ups are completed in a timely manner.

Communication Management:
  • Maintain effective communication with internal teams, external partners, and stakeholders.

Operational Support:
  • Coordinate logistics for meetings, conferences, and company events.
  • Manage confidential and sensitive information with discretion.

Relationship Management:
  • Build strong relationships with team members, customers, vendors, and stakeholders to facilitate seamless collaboration.
  • Represent the GM professionally in all interaction
 Who – the Candidate:
  • Bachelor’s degree in business administration or a related field (preferred).
  • Proven experience as an Executive Assistant or Administrative Assistant or in a similar administrative support role.
  • Excellent organizational, time-management, and multitasking skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • High level of discretion and confidentiality.
  • Proactive and positive attitude with the ability to anticipate needs and solve problems effectively.
  • Passion for the cycling or sports industry is an asset.

How Much:

$42 800 – $58 900 + discretionary bonus, 2 weeks’ vacation, 5 flex days, and 5 sick days + additional product purchase program perks, extended health.

Where:

Port Coquitlam, BC, hybrid working schedule, Tues-Wed-Thurs in-office | Mon-Fri remote.

When & How to Apply:

This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration. If interested, please reach out very soon.

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.

Application closing date is 2025-03-10

Current Openings

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