Executive Assistant

We are seeking an experienced Executive Assistant to provide comprehensive administrative support to the President & CEO and Board of Directors at a leading healthcare organization. This role involves managing schedules, travel, meetings, and preparing key reports and documentation. You will serve as the main point of contact, build collaborative relationships, and handle sensitive information with discretion. Acting as a recording secretary at meetings and supporting other functions as needed, this full-time, permanent position offers great opportunities for growth.

Our client, a prominent and highly respected organization in the healthcare services sector, plays a pivotal role in providing essential support to the community. With strong partnerships across government agencies, health authorities, and industry leaders, this organization is recognized for its innovative approach to service delivery. The company prides itself on a collaborative and inclusive work culture, offering exceptional opportunities for growth. If you are driven, adaptable, and passionate about making an impact, this is the perfect organization to advance your career while contributing to its mission.

As the Executive Assistant, you will play a pivotal role in supporting the President & CEO and ensuring the smooth operation of the Executive Office. Responsibilities include managing appointments and schedules, making travel arrangements, preparing meeting agendas and minutes, responding to inquiries, and maintaining confidential records. You will be integral in liaising with Board members, health authorities, and stakeholders. The ideal candidate will be detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment. This position is based in the organization's office, with occasional travel required.

The ideal candidate will bring the following skills and experience:

• Graduation from a diploma program in office, business administration, or a related field.
• 5+ years of recent experience as an Executive Assistant, ideally supporting senior executives or boards.
• Experience and interest in Board governance.
• Knowledge of the healthcare system and operations, including relationships with government, health authorities, and community agencies.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Ability to handle confidential information with discretion.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and meeting technologies.
• Ability to prioritize tasks and manage deadlines effectively.
• Excellent interpersonal skills and the ability to work independently and as part of a team.

This position is based in Vancouver, with a convenient location and easy access to public transit and free parking. The work environment fosters collaboration and supports professional development.

The salary for this EA role is expected to be competitive, ranging from $70,000 to $85,000 per year, based on qualifications and experience. In addition, the firm offers an exceptional employer-paid benefits package, including 5 weeks’ vacation, and a pension plan plus RRSP.

This interview process is moving quickly, and the successful candidate will likely begin their new role soon. Swim Recruiting is presenting shortlisted candidates directly to the hiring team for consideration. If you already have a Recruiter at SWIM, please reach out today. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (preferably) in MS Word format as it works best with our internal systems). Thank you!