Programs Coordinator, Youth + Community

Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.

The Programs Coordinator is responsible for the development, planning, and administration of youth and community programs within ECU Continuing Studies. As a part of a collaborative team, the position oversees a key growth portfolio of programs including courses and workshops, day camps and summer institutes, and community partnerships. The coordinator supervises a dedicated team of instructors and staff, including assigning and renewing contracts and providing feedback, support, and coordination to ensure a welcoming, safe, and quality learning environment for all students.  The coordinator will have a central role in developing new programs to broaden access to art, media, and design education at ECU for more learners.

Benefits of Joining the Emily Carr community:

• Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
• Membership in the College Pension Plan.
• Competitive vacation and Professional Development benefits.

As the successful applicant, you should possess:

• Bachelor’s degree in Education, Design, Arts, or a related field 
• Minimum three years’ experience in youth educational program development and administration in art, media, design or related subjects
• Or an equivalent combination of education and experience
•  Knowledge of art, design, and/or media education and the BC system of public education is an asset
• Demonstrated experience in:
• Educational content development, program management, and instructional support
• Youth and community engagement strategies and support
• New learning technologies and formats
• Partnership development and collaboration with community groups and organizations
• Communication and implementation of effective policies and procedures 
• Collaborating with people from diverse backgrounds, fields of work, and in different roles internally and externally; working effectively in teams
• Excellent organizational, project management, and time management skills
• Detail-oriented, highly responsible, and strong work ethic; with attention to timely and accurate completion of work
• Ability to set priorities and work in a dynamic and evolving environment
• Demonstrated adaptability to change and respond well to challenges, and motivated by continuously learning new things
• Excellent research, analytical, writing and presentation skills
• Excellent interpersonal communication skills, and proven ability to establish positive and respectful relationships with all constituents, including students, guardians, colleagues and community partners
• Demonstrated ability to organize and facilitate group discussions and planning
• Demonstrated initiative and the ability to work both independently and collaboratively
• Ability to coordinate complex and intensive multi- participant events and programs
• Ability to support instructors in course planning, teaching feedback, and classroom management strategies
• Ability to advise and respond to questions and concerns from students and guardians
• Ability to exercise tact and good judgment, observe confidentiality guidelines and seek-out and provide resources and support
• Ability to anticipate, plan for, understand, follow, and offer necessary guidance on safety procedures, program and classroom protocols, and general instructions
• Demonstrated commitment to justice, equity, diversity, inclusion and reconciliation
• Experience promoting a respectful workplace and learning environment for students
• Flexibility and willingness to work evening and weekend hours when needed

Typical Duties include:

1. Serves as the primary contact for youth and community programs, managing a large number of enrolled students, instructors, program staff, ensuring day-to-day operational success through data-informed decision-making. Elevates complex matters to managers when necessary.
2. Coordinates daily administration and logistics of youth and community programs, including organizing program information and communication; confidential student information and support; classroom and materials needs; confidential instructor information, contracts, and support; and general troubleshooting.
3. Provides on-site supervision of youth intensive programming, including spring break art camp and summer institutes; acts as main point of contact for instructors, staff, and students for daily troubleshooting and urgent situations, activating support networks and resources as needed.
4. Under the guidance of the Manager of Credential Programs, and in alignment with Emily Carr University policy and governance processes, develops annual program plans and assigns instructors and program staff to courses, based on a combination of instructor preferences, course data, performance feedback and organizational goals.
5. Serves as the main relationship contact for instructors teaching within the youth and community programs portfolio, providing information on teaching opportunities and schedules; supporting lesson planning and classroom management; sharing teaching feedback; and referring to resources as needed.
6. Supervises casual program coordinator and assistants contracted for classroom support for intensive and community programs; coordinates and tracks contracts, timesheets, and payments for instructors and assistants.
7. Oversees and actively engages in instructor and staff recruitment processes, managing performance, receiving course evaluations of instructors within the program area and handling any necessary termination of instructional contracts under the guidance of the Manager, Education Initiatives.
8. In consultation with the Manager of Credential Programs, develops and delivers program orientation and training sessions for instructors and staff.
9. Provides support and advising to students, parents and guardians on issues including program pathways and selection, student experience and conduct, and other topics as needed.
10. Monitors and tracks program budgets; purchases supplies as needed.
11. Planning and hosting guest artists, speakers, and other special events.
12. Engages in community outreach and hosts informational sessions; creates and maintains networks within youth and community programming spaces.
13. Under the guidance of Manager of Credential Programs, researches and explores opportunities for new program and partnership development through needs assessments, literature reviews, and conversations with community and industry members.
14. Foster a culture of Justice, Equity, Diversity, and Inclusion (JEDI) by remaining current in JEDI trends that impact their field of work and make recommendations to the Manager, Education Initiatives for improvements in support of the ECU community, and the strategic goals of the University. 
15. Under the guidance of Manager of Credential Programs, designs custom training opportunities for youth and community groups.
16. Performs other related duties as required.

To apply for this job, please visit https://ecuad.peopleadmin.ca. Competition closes on Monday, 24 February 2025.

Emily Carr University especially invites those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized. These include women, persons with diverse gender expressions and identities, persons of all sexual orientations, racialized persons, persons with disabilities, and First Nations, Metis, Inuit and Indigenous persons. All qualified people are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.