Operations Assistant

Posted 19 days ago

Job Details

Full Time

Location

Vancouver, BC Downtown Vancouver, BC Greater Vancouver, BC

Salary

dollar sign 50,000 to 60,000 per year

Job Description

Are you looking for a HYBRID Operations Assistant opportunity with a reputable and professional organization? Look no further. We are seeking a driven, detail-oriented, collaborative, and intelligent professional who will be instrumental in helping run the day-to-day business. This role will also heavily involve performing cleaning inspections and candidates must be physically capable to attend to these tasks.

Who - the Company:
Our client is a small private organization that has been helping healthcare and corporate clients for over 25 years. They value the diversity of the people they hire and serve. They foster a workplace in which individual differences are recognized, appreciated, and respected.

What - the Role:
Our client is seeking an experienced Operations Assistant and Cleaning Inspector who can support the organization with operations and administration work, and also perform cleaning audits and inspections for their respectable and well-known clients.

This is a full-time, permanent position reporting directly to the Operations Manager. Responsibilities include, but are not limited to below:

Performing cleaning audits and inspections for clients including getting certified to become an Auditor (with the company’s support)
Scheduling inspection timing and site clearance with clients.
Assist the Operations Manager and Vice President with training and development including curriculum development support, improving existing training programs, creating new training programs where necessary, improving existing manuals for trainers, improving existing PowerPoint presentations, booking clients for training, etc.
Scheduling clients for monthly, quarterly, semi-annual, annual, and one-off bookings.
Creating, editing, and sending reports to clients within 24 hours.
Provide first and second tier support to clients and IT director.
Suggest new systems or processes to help with efficiency.
Data entry and filing, as needed.
Assisting the Bookkeeper with ad hoc junior accounting tasks such as invoicing, reviewing time sheets for accuracy, and checking bills for discrepancies.
Ad hoc assignments as required.

Who - the Candidate:
We are seeking a mature, detail-oriented, motivated, and seasoned professional with a valid BC Driver’s license and a personal vehicle for regular use. See other requirements below:

5+ years’ experience providing administrative work with strong technical capabilities.
No issues with getting vaccinated with COVID or Flu shots.
Post-secondary education would be an asset.
Tech-savvy, systems-savvy, and quick learner for new software and systems.
Excellent communication skills in verbal and written form.
Responsible, self-motivated, and collaborative with a strong work ethic.
No concerns that would prevent them from visiting and working in healthcare and public sector settings.

Where:
This is a HYBRID permanent role. 60% of the week will be spent on client sites and 40% of the week will be in your home virtual office. Applicants must have a quiet home office and the fastest available and most reliable WiFi network. A BC valid driver’s license and a personal vehicle for regular use are REQUIRED. There are weekly visits to client sites all over the lower mainland that can start as early as 6 up to three times a week. The regular working hours for this role is Monday-Friday between 7:30-4:30 pm with half an hour paid lunch break.

How Much:
Depending on the candidate’s background and experience, the base salary for this role ranges from $50,000 to $60,000 annually. They also offer a generous health spending account, 2 weeks’ paid vacation with a week office closure between Christmas and New Year, and mileage reimbursement for any client visits or meetings.

When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.