Manager, Office Operations

Posted 11 hours ago

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Job Details

Full Time

Location

Vancouver, BC

Salary

dollar sign 75,000 to 105,000 per year

Job Description

Fantastic career opportunity with a mid-sized professional services firm based in downtown Vancouver. Stable organization with a friendly and collaborative culture. Very diverse role involving office management, administration, payroll processing, accounting & bookkeeping oversight, people management (4 direct reports), basic HR (such as employee onboarding), and liaising with external IT consultants. Looking for someone adaptable, efficient, and organized, with a well-rounded skillset.

Who- the Company:
Our client is a well-established professional services firm with 25+ employees. They have a dynamic and fast-paced work environment with a high-energy and team-oriented culture. Stable organization with low attrition; many people have been with the organization for many years.

What- the Role:
Our client seeking a new Manager, Office Operations. This new Manager will handle the day-to-day office administration, human resources, payroll processing, and IT/systems required for smooth and efficient operations of the organization. The Manager will also oversee the accounting & day-to-day bookkeeping being conducted by an Assistant Manager on their team. Supporting various teams and reporting into a Board. Overseeing, leading, and mentoring four (4) direct reports in administration, reception, and other functions. SWIM will provide interested candidates with a thorough job description.

Who- the Candidate:

We are looking for an individual with at least 7 years of relevant work experience, ideally in a similar multi-faceted management role with a mid-size professional services firm.
Must have direct office management and office operations work experience, plus understanding of HR, IT, and bookkeeping (banking, journal entries, AP, AR, liaising with external accountants at year-end, etc.).
Relevant post-secondary experience is preferred.
Experience with payroll processing is highly preferred.
Strong with computers, particularly Excel, and experience using Sage 300 is an asset.
Must have experience leading direct reports and generally managing office operations.
Familiarity with overseeing external consultants in IT and HR is preferred, as well as managing other vendors and partners (property management firm, insurance companies, banks, etc.).
Candidates will have a friendly, clear, and professional communication style.

How Much:
Our client believes in a healthy work life balance and offers generous health and dental and vacation benefits.
Competitive base salary commensurate with level of skills, experience, and education, likely in the range of $80,000 to $100,000. Plus a variable performance-based bonus. Please discuss your total compensation expectations in more detail with SWIM.

Where:
This is a full-time permanent role with regular work hours. The preference is for the new Manager to be full-time in office at the start, for training, onboarding, and relationship building. Longer-term there is hybrid flexibility, so the Manager can work-from-home on occasion. The company is headquartered in a skyscraper in downtown Vancouver, very transit accessible.

When & How to Apply:
Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume (preferably in MS Word format as it works best with our internal systems). Thank you!

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.