Litigation Administrator

Do you have 2+ years of experience in legal administration and litigation support and a desire to work with one of Vancouver’s leading brands? Do you have familiarity with eDiscovery processes and tools? This is an exciting opportunity to support in the administration of litigation processes for all functions of the legal team. If the above describes you and you possess strong communication and organization skills, we’d like to learn more about you!

This is a one-year contract role with hybrid working conditions of four days onsite and one remote.

Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking a highly organized and detail-oriented in-house Litigation Administrator.  

The Litigation Administrator will be responsible for a variety of tasks related to litigation administration and support, working closely with members of our client’s legal team including litigation paralegals and legal counsel. The Litigation Administrator will provide support in collaboration with the litigation paralegals in creating and adopting standard litigation processes, intake of and allocation of litigation demands/claims/actions/correspondence, the life cycle of files, the discovery process including evidence gathering and organization and use of our client’s eDiscovery tool, tracking deadlines, scheduling meetings, tracking case status, communicating case status, settlements, and other administrative support.

This role will coordinate externally with outside counsel and vendors as needed and will also coordinate internally with our client’s billing analyst to ensure billing guidelines are met, and litigation expenses remain in budget. The Litigation Administrator will also work with internal business partners to gather facts and evidence.

• Support in the administrative organization of the Legal Team’s litigation function.
• Maintain litigation reports, track and analyze key metrics related to litigation including deadlines and matter organization.
• Implement efficiencies around litigation processes including additional uses of current systems to support our client’s litigation needs in collaboration with the litigation paralegals.
• Receive, review, and act on litigation correspondence and documents including, but not limited to subpoenas and garnishing orders from various sources (Service of Process system, regular mail and Service Now), for all areas of litigation.
• Provide administrative support with pleadings, discovery, and other litigation documents.
• Organize database of litigation documents and pleadings.
• Assistance with litigation filing system and litigation calendar system.
• Provide litigation support and partner with litigation paralegals in operation of our client’s eDiscovery tool to create cases, send out legal holds and perform basic searches.
• Partner with internal and external legal counsel, IT, and internal business partners with regards to identifying, collecting, preserving, organizing and exporting evidence.
• Schedule meetings with internal business partners as required.
• Support with documentation required by external law firms, consultants, and experts.
• Collaborate with legal billing analyst and accounting to track and manage litigation fees and expenses to budget.
• Instruct, and assist, when necessary, on preparation and delivery of settlements.

• 2+ years of experience in legal administration, litigation support or as a litigation legal administrative assistant.
• Litigation Administrative Assistant Certificate or Diploma.
• Bachelor's degree is an asset.
• Experience in eDiscovery and use of eDiscovery systems.
• Ability to work independently and prioritize tasks effectively.
• Strong organizational and project management skills involving multiple tasks and projects.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and legal research databases.
• Knowledge of litigation procedures and terminology.

Competitive hourly wage in the range of $34-35/hr + 4% vacation pay.

Vancouver, hybrid working model of 3 days onsite in office, and 2 remote.

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!