CLK ST 09R - Program Assistant

Posting Title
CLK ST 09R - Program Assistant

Position Classification
Clerk Stenographer R9

Union
GEU

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$50,190.86 - $56,546.21 annually

Close Date
10/2/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Post-Sec Ed & Future Skills

Ministry Branch / Division
Governance and Intergovernmental Relations/Governance, Legislation and Engagement

Job Summary

The Team
The Governance and Intergovernmental Relations team is a dynamic and focused team, dedicated to important areas like legislation, post-secondary education system governance, and intergovernmental relations. With about 18 team members, including Directors and an Executive Director, you'll be joining a collaborative environment where everyone works together to support a strong and effective post-secondary education and training system. What you'll love most about this team is the supportive, respectful atmosphere-each person's contributions are truly valued, and we're all here to help one another succeed.

The Role
As an Administrative Coordinator, you'll play a key role in supporting the branch by providing a range of administrative, secretarial, and financial services. You'll help keep things running smoothly for the Executive Director and work closely with the ministry's executive offices. This is a wonderful opportunity to develop your skills, be part of a supportive and passionate team, and contribute to the success of BC's post-secondary education and skills training system. You'll have the chance to bring your creativity and initiative to a team that truly values collaboration and shared success.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
• Minimum one (1) year of related office administrative experience. A combination ofexperience gained in professional workplace, volunteer, or academic settings may be considered for this requirement.

Related administrative/ secretarial experience must include:

• Experience with Microsoft Office Suite (i.e. Word, Excel, Outlook, PowerPoint) and standard technology tools such as web browsers.
• Experience scheduling meetings and managing deliverables and deadlines.
• Experience editing, formatting, and finalizing documentation from written or verbal instructions.
• Experience with records management.
• Experience processing financial materials.

Preference may be given to applicants with:

• Experience with government financial policies and procedures.
• Experience with editing briefing notes in accordance with government standards.
• Experienceworking with CLIFF, Time and Leave, CAS ORACLE, iExpense, ARCS and ORCS.

For questions regarding this position, please contact Sunjit.Bains@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work from home a few days a week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.

Resume: YES- A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Education Services