CLK 12R - Branch Coordinator

Posting Title
CLK 12R - Branch Coordinator

Position Classification
Clerk R12

Union
GEU

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$54,387.32 - $61,395.95 annually

Close Date
9/19/2024

Job Type
Regular Full Time

Temporary End Date
3/31/2025

Ministry/Organization
BC Public Service -> Children & Family Development

Ministry Branch / Division
Financial Services Branch, Finance and Corporate Services Division

Job Summary

The Team:
The Financial Services Branch works closely with ministry executives and divisional leads to provide a comprehensive range of financial and management services that support the ministry's strategic direction and lead its financial administration system. As part of an established team, you will work alongside another Branch Coordinator to provide administrative support to the CFO/ED, four directors, and a branch consisting of approximately 75 people. The team routinely collaborates with other coordinators, supports the Executive Director/CFO, and engages with various Directors, Managers, designated accountants, financial analysts, and other administrative financial positions. The impact of their work is significant, managing the Ministry's financial framework to support its mandate and strategic direction. What sets this team apart is their commitment to assisting vulnerable children and families across the Province.

The Role:
In this role, you will be responsible for key administrative functions including calendaring, onboarding, and general support for branch staff. Your duties will encompass coordinating office administration functions such as human resources, payroll, records management, facilities, and asset management, as well as providing project management support, including project monitoring and reporting. The role is critical in supporting the CFO, who is focused on optimizing the Ministry's finances to maximize support for children, youth, and families within the Province. A strong Coordinator enables the CFO to make well-informed decisions with confidence. Candidates should be excited about this opportunity because it offers a chance to contribute to a Ministry that truly embodies public service and has a profound impact on the social sector.

Qualifications:
Education and Experience Requirements

• A minimum of Grade 12 education (or equivalent).
• Two (2) years or more of experience providing administrative and financial support services to a group of staff.
• Experience with keyboarding, word processing, spread-sheeting, and other standard computer applications (e.g. MS Word, Excel, Outlook, PowerPoint).
• Six (6) months' experience with approval workflow system (ex: eApprovals) and records management
• Six (6) months' experience managing onboarding of new staff (securing space, IT requirements etc.)
  

Preferences may be given to applicants with:

• Three years or more of experience providing financial and administrative support to a large group of staff.
• Experience working in an executive office setting.
• Experience with financial transactions/activities (e.g. accounts payable, purchasing, petty cash reconciliation, etc.)
• Experience in accounting, contracts, and financial procedures/practices.
• Experience with the Time, Leave, and Attendance Management (TLAM) System.

For questions regarding this position, please contact Kayla.Mazur@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work from home up to 2 days a week subject to an approved telework agreement.
There is currently a temporary opportunity available until March 31, 2025.
An eligibility list may be established to fill future permanent and/or temporary vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.

Resume: YES- A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Social Services