CLK 15R - Office Manager

Posting Title
CLK 15R - Office Manager

Position Classification
Clerk R15

Union
GEU

Work Options
Hybrid

Location
Smithers, BC V0J 2N0 CA (Primary)

Salary Range
$59,015.56 - $66,749.47 annually, plus $37.64 bi-weekly isolation allowance for Smithers.

Close Date
9/29/2024

Job Type
Regular Full Time

Temporary End Date
9/12/2025

Ministry/Organization
BC Public Service -> Children & Family Development

Ministry Branch / Division
Service Delivery/Northern SDA

Job Summary

The Team
The team at the Smithers MCFD Office is an established and dedicated group committed to supporting the Ministry of Children and Family Development's mission. This office comprises over 20 staff members, including Child and Youth Mental Health (CYMH) Clinicians and Social Program Officers and the administrative team. The administrative team is led by the office manager who oversees 3-4 administrative staff, ensuring smooth office operations. The office manager collaborates closely with various roles, including the Director of Operations, team leaders, and other key professionals, to maintain an efficient and effective working environment. The primary impact of the administrative team's work is to keep the office running smoothly, supporting program management and staff through administrative functions, human resources, payroll, records management, and facilities management.

The Role
In this role, you will be responsible for supervising administrative staff and overseeing the day-to-day management of the office. This includes ensuring that office operations are efficient and effective. Your work will directly impact the citizens and clients served by MCFD, who rely on the ministry for essential services to children, youth, and families in Smithers. Candidates should be excited about this opportunity as it offers a chance to leverage your financial, organizational, and supervisory skills while working with a dedicated and dynamic team. The role promises a stimulating environment where every day is different, providing an inspiring and rewarding experience.

Qualifications:
Education and Experience Requirements

• Certificate or coursework in business, office administration, or in a related field, and one (1) year related experience; OR
• Secondary School graduation (Dogwood, GED) and two (2) years related experience; OR
• Evergreen and three (3) years related experience; OR
• An equivalent combination of education and experience may be considered.
  

Related experience includes the following:

• Experience providing administrative and financial support services for a group of staff.
• Supervisory experience.
• Experience working with standard office procedures.
  

Preference may be given to applicants with:

• Additional years of supervisory experience.
• One (1) or more years' experience providing administrative and financial support services for a group of staff.
• Experience using Integrated Client Management (ICM).
• Six (6) or more months' experience coordinating financial activities (budget, contract administration, accounts payable, purchasing).

For questions regarding this position, please contact Sara.Paquin@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work from home up to 2 days a week subject to an approved telework agreement.
There is currently a temporary opportunity available until September 12, 2025.
An eligibility list may be established to fill future permanent and/or temporary vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Social Services

Additional Information