CLK 09R - Administrative Assistant

Posting Title
CLK 09R - Administrative Assistant

Position Classification
Clerk R9

Union
GEU

Work Options

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$27.48 - $30.96 per hour - no guaranteed number of hours

Close Date
3/28/2025

Job Type
If and As When Needed

Temporary End Date

Ministry/Organization
BC Public Service -> Municipal Affairs

Ministry Branch / Division
Islands Trust

Job Summary

It's Time to Preserve and Protect
Located in Coast Salish territory, the Islands Trust is a special purpose government responsible for protecting the unique amenities and environment of more than 450 islands and surrounding waters in the southern Strait of Georgia and Howe Sound. Created by the Province via the Islands Trust Act, Islands Trust plans and regulates local land use, coordinates with other level of government and First Nations on key issues impacting the area, and protects land through the Islands Trust Conservancy.

Job Overview
The focus of this position is to provide administrative support to Trustees and staff, including administrative tasks associated with human resources in support of the Employee Services Coordinator and the Director of Financial and Employee Services, coordinating training requests, providing facilities management, and addressing frontline services to the general public.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent;
• Minimum of 2 years' clerical/administrative support in an office environment;
• Proficient with Microsoft Office (including MS Word, PowerPoint, Excel and Outlook).

Preference will be given to qualified applicants with any or all of the following:

• Successful completion of a recognized, relevant post -secondary school certificate, diploma or degree;
• Experience arranging meetings and travel;
• Experience with records management;
• Experience in hiring best practices;
• Training or experience in website posting.

Provisos:

• Successful completion of security screening requirements of the BC Public Service.

For questions regarding this position, please contact nmiller@islandstrust.bc.ca .

About this Position:
An eligibility list may be established to fill future temporary or permanent opportunities.
This position is As and When with no guaranteed number of hours.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. If you do not include a month and year that indicates a start and end date, years that may be viewed as partial years will not be counted towards your experience.

Questionnaire: YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services

Additional Information