Stores and Distribution Supervisor

Stores and Distribution Supervisor

Warehouse Operations

Victoria, BC

The Stores & Distribution Supervisor is in charge and oversees the day-to-day operations of the assigned materials management services for a multi-site operation, supervises designated staff and utilizes computerized applications and performs receiving, stores and distribution activities. Maintains and produces an inventory of forms. Sorts and distributes incoming mail and affixes postage to outgoing mail. Operates a two-axle vehicle and a variety of powered equipment and carts.

What you'll do

• Oversees and provides day to day direction and administration for the assigned materials management services.
• Directs, supports, supervises and evaluates designated staff. Determines related training and orientation requirements and provides input into annual performance reviews, reporting significant performance issues. Calls in staff to ensure appropriate staffing levels.
• Prepares and distributes staff work schedules, ensuring the most efficient use of staffing resources. Responsible for the submission of payroll data for designated staff in accordance with policies and procedures.
• Participates by making recommendations in the selection and evaluation and providing orientation and training of staff as required. Communicates policies, programs and procedures through meetings, by written form, and by providing verbal direction. Investigates and problem solves employee issues in accordance with the provisions of the collective agreement and policies and procedures, referring contentious and disciplinary issues to the Coordinator.
• Organizes and prioritizes requisitions from several sites and departments, maintaining related records by completing paperwork and keying data for recording inventory supply levels, requisitions and pick lists, including data entry into a computerized system.
• Receives goods and materials. Unpacks and checks packing slips against orders and goods and materials received, ensuring same are in the condition as shipped and in accordance with order specifications.
• Maintains new master forms catalogues, issuing new forms and deleting obsolete forms. Ensures that forms inventory is maintained. Produces required forms using photocopier or printer, and provides departments and offices with forms as required. Maintains related records.
• Sorts all incoming mail for distribution and affixes proper postage to all outgoing mail for scheduled pickups. Maintains related records. Performs a variety of clerical duties, such as filing, photocopying and answering phone.
• Maintains receiving and shipping records and statistics and prepares periodic reports, as required. Completes paperwork and keys data for computerized inventory records. Resolves routine problems and answers routine inquiries independently, referring more complex or difficult issues as appropriate.
• Attends at various customer sites and departments as required.
• Maintains stores inventory supply records for carts or trolleys and stores shelving by labeling, and adding or deleting data and inventory items in accordance with established guidelines.
• Places supplies and equipment in loading or temporary storage areas. Assembles loads, loads carts, bins and/or trolleys and transports and ships a variety of goods, supplies and equipment to and from designated areas, sites and departments.
• Identifies and returns damaged or spoiled goods and completes appropriate documentation.
• Carries out quality assurance activities and projects, analyzing and acting upon information received, including collecting and compiling statistical data for research and evaluation purposes and working with the Coordinator to develop outcome measures.
• Advises Coordinator of opportunities for improved efficiencies and ongoing deficiencies in systems, services and resources, recognizing and reporting poor resource utilization. Provides input and recommendations for policy and procedure development and implementation, including recommending changes where appropriate.
• Monitors expenditures and operational requirements for services and equipment, providing input and information and making budget recommendations to the Coordinator.
• Ensures adherence to safe practices and procedures and compliance with Workers' Compensation Board regulations and standards by removing obvious hazards; reporting faulty equipment, accidents, injuries and near misses; and adhering to and enforcing rules regarding safety. Co-operates and collaborates with the Occupational
• Health & Safety Committee ensuring regular workplace inspections, investigation of injuries and related documentation, and participation in fire prevention and disaster plans as required.
• In accordance with Workplace Hazardous Materials Information System (WHMIS) and Transportation of Dangerous Goods (TDG) regulations, delivers, picks up, ships and transports a variety of supplies and equipment by operating a truck and a varied fleet of powered equipment and carts. Completes required documentation.
• Performs a variety of routine inspection and maintenance functions on vehicles and equipment such as securing load, cleaning, checking, lubricating, and topping up fluids. Maintains vehicle documentation, such as a logbook, including recommending repair or replacement as necessary.
• Coordinates inventory activities.
• Performs other related duties as required.

What you bring

Qualifications

• Grade 12, plus two (2) years recent, related experience, including six (6) months in a supervisory
• capacity; or an equivalent combination of education, training and experience.
• Valid Class 5 British Columbia driver's license.
• Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within Warehouse Operations contexts found in the foundational documents including Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

Core Competencies

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

Skills & Knowledge

• Communicate effectively, both verbally and in writing
• Deal effectively with others
• Supervise
• Organize work
• Operate related equipment
• Physically carry out the duties of the position
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

• Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time - Until return of incumbent
Wage: $26.63 / Hour
Closing Date: March 27, 2025
Hours of Work: Various full shifts with start and end times between 0600 - 1600
Requisition # 180243E

What we do

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Create equity - Be courageous.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA's North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'k'ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of March 5, 2025. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.