Purchasing Assistant

Central Okanagan School District #23

It is acknowledged that Central Okanagan Public Schools operates within the unceded, Traditional Territory of the Okanagan syilx peoples.  The School District enrolls over 25,000 students (including approximately 3,200 students who self-identify as having First Nations, Metis, and/or Inuit ancestry from Canada).  Central Okanagan Public Schools is located in the Central Okanagan encompassing the communities of Peachland, West Kelowna, Kelowna, and Lake Country.  There are a total of 51 school sites with 33 Elementary Schools, 8 Middle schools, 5 Secondary Schools, 3 Learning Centres, an Alternate Education School, and an Online Learning School (K-12).  Central Okanagan Public Schools has an excellent reputation of providing outstanding, student-centered programs in a diverse and inclusive environment as well as offering a wide range of educational opportunities for students and staff.  We believe equity empowers each learner to thrive, holistically.

We invite applications for the position of:

Purchasing Assistant

Under the supervision of the Purchasing Manager, the Purchasing Assistant process purchase requests, prepare tenders, maintain the Central Stores inventory, order supplies, oversee the sales of surplus equipment/materials, respond to inquiries, and perform clerical duties.

Specific duties and responsibilities include:

• process and monitor Surplus Inventory Sales of equipment/material;
• maintain Central Stores inventory records and monitor all stock inventories;
• monitor inventory reports, locate and correct problems with inventory cost averaging;
• process inventory reports for yearly audit;
• monitor and adjust various general ledger accounts associated with inventory;
• prepare and issue purchase orders following current procedures and policy;
• prepare and execute agreements/contracts as required;
• monitor, process, and maintain Visa Card applications, changes and cancellations;
• purchase office supplies for Operations Department;
• prepare and monitor a variety of reports using Sparkrock;
• perform word processing duties to prepare a variety of correspondence and to complete Purchase Orders, Stock Requisitions and tenders, etc.
• communicate with staff to provide information on purchasing practices and District policy;
• respond to general inquiries.

 The successful candidate will possess the following qualifications:

• completion of Secondary School (Grade 12);
  • one (1) year previous experience in a related position;
  • one (1) year of accounting experience within the last three years;
  • knowledge and experience with data input, spreadsheets (e.g. Excel);
  • knowledge and experience with Microsoft Office Suite and Adobe Acrobat;
  • a net typing speed of thirty-five (35) words per minute.

The successful applicant will be expected to:

• maintain a high quality of work including accuracy and dependability;
• possess good organizational skills and maintain excellent interpersonal skills;
• successfully complete the District's clerical assessment and the District Bookkeeping course;
• complete the required District's Health and Safety training.

This is full time continuing position starting as soon as possible, working 35 hours per week at a wage rate of $28.80 per hour, plus a comprehensive employee benefit package including extended health and dental coverage, short term and long-term disability insurance and participation in a defined benefit pension plan.

Qualified candidates are invited to apply online on Make a Future at https://buff.ly/4ah4zyB with cover letter and a detailed resume, including three (3) professional references (names and phone numbers) and copies of certifications by 4pm on Monday January 27, 2025.

We thank all applicants for their interest; however, only those selected for interviews will be contacted.