Payroll and Benefits Specialist

Just HR ( a Horizon company) is working with a dynamic and well-established organization is seeking a skilled and detail-oriented Payroll and Benefits Specialist to join its People and Culture team. Reporting to the Human Resources Manager, this role involves collaboration with both the HR and Finance teams to manage key compensation and benefits programs. This position is ideal for a professional with a strong foundation in compensation, benefits administration, payroll systems, and HRIS. Approximately 60% of the role will focus on compensation, 25% on benefits, and the remainder on HR-related initiatives and projects.

Responsibilities:

Compensation

• Process and manage full-cycle payroll for 90+ employees on a bi-weekly basis.
• Oversee payroll reconciliations and collaborate with external payroll service providers.
• Prepare and manage annual T4s, Records of Employment (ROEs), and other statutory forms.
• Ensure payroll tax, CPP, and EI deductions are accurate and complete.
• Assist employees with government forms, TD1s, and other payroll-related queries.
• Maintain and reconcile records for vacation, leaves, and other time-off requests.
• Develop and configure HRIS functionality to align with company needs and practices.
• Manage compensation programs, including fitness benefits, and provide employees with total rewards statements.
• Analyze payroll data for reporting, budgeting, and management decision-making.

Benefits

• Administer employee benefits programs, including enrollment and plan updates.
• Act as a liaison between employees and benefits providers, facilitating claims and addressing inquiries.
• Provide support for pension-related matters and coordinate with pension providers.
• Educate employees on available benefits and assist with disability leave processes.
• Ensure accurate and timely communication with all benefits and pension stakeholders.

Administration

• Support employee onboarding by ensuring payroll, benefits, and HRIS systems are set up correctly.
• Assist in ensuring compliance with employment standards, policies, and contracts.
• Provide data analysis and reporting for various HR and finance-related projects.
• Contribute to external surveys, pay equity studies, and audits.
• Participate in HR initiatives aimed at process improvement and operational excellence.

Requirements:

Skills and Abilities

• Professional and able to handle confidential information with discretion.
• Proficient in MS Office applications, including Excel, Word, and PowerPoint.
• Strong understanding of HRIS and payroll systems, with the ability to configure and optimize workflows.
• Excellent communicator, capable of engaging with employees and leaders at all levels.
• Analytical with sharp problem-solving skills to identify and resolve discrepancies.
• Highly organized and able to manage time effectively to meet tight deadlines.
• A mindset of continuous improvement and attention to detail.

Education and Experience:

• Post-secondary diploma or degree in HR, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation, completed or in progress.
• At least 3 years of experience in payroll, compensation, and benefits administration.
• Familiarity with HR best practices and experience managing HRIS systems.
• Knowledge of federal labor regulations and payroll processes.
• Background in finance or accounting is an asset.

Remuneration:

$75,000 – $90,000 annually, plus a comprehensive benefits package.

 **Only candidates eligible to work in Canada will be considered**

Just HR is a specialized Human Resources recruitment and search firm with seven practice areas: General HR, Compensation & Benefits, Talent Acquisition, Learning & Organizational Development, Labour & Employee Relations, HRIS, Health & Safety.