Administrative Coordinator

Overview

We are looking for an Administrative Coordinator for the Innovation Technology, Analytics and Property (ITAP) division at WorkSafeBC in our Richmond head office.

In this role, you'll use a high level of discretion and tact in handling confidential and sensitive management information related to WorkSafeBC's operations and regulations. If you have administrative experience supporting Director level operations in large complex organization, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting 3-month temporary opportunity.

How you'll make a difference: You'll help teams across WorkSafeBC solve complex problems, leverage technology, and plan new ways to serve B.C. workers and employers.

Where you'll work

At WorkSafeBC, we offer a model that combines the convenience of some remote work with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you'll work three or more days a week in our Richmond office.

What you'll do

As an administrative coordinator, you will:

• Support the director by performing administrative tasks, including maintaining calendars, scheduling meetings, conferences, events, and assisting the management team as needed.
• Manage and maintain departmental organizational chart, SharePoint sites, Distribution lists.
• Coordinate divisional safety meetings.
• Record, organize and prepare complex and confidential reports and meeting minutes
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources.
• Coordinate travel arrangements and assist in tracking expenses and vacation schedules for the management team.
• Receive, screen and refer incoming inquiries and correspondence from internal and external sources. Answer routine inquiries with respect to departmental activities
• Assist with any onboarding and offboarding related activities for employees and contractors, including arranging equipment and corresponding access.

Is this a good fit for you?

We're looking for someone who can:

• Rotate through a variety of tasks and responsibilities
• Organize and coordinate meetings and team/ divisional events
• Synthesize information to summarize main points
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
• Adapt, be flexible and learn quickly
• Work collaboratively and effectively in a team environment

Your background and experience

• Completion of grade 12; some post-secondary education in Business or Business Administration is preferred
• Minimum 3 years of related work experience in an administrative role supporting senior management and/or Director level operations
• Strong working knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook and Teams

We'll consider an equivalent combination of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Consent to Criminal Records Check
• Confirm you're legally entitled to work in Canada

WorkSafeBC's COVID-19 Employee Mandatory Vaccine Policy (the "Policy") is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are .

Our benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

• Extra 4% of your salary in lieu of benefits and 4% in lieu of vacation from the day you start

Learn more: Find out what we offer .

Salary: $63,879 - $77,613/annually

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply . If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.