Executive Assistant (Hybrid)

Job Description:

We are looking for an Executive Assistant to assist our client, a leader in environmental sustainability, in supporting their Executive Vice President and top executives in their office in downtown Vancouver. This hybrid role, with 3 days in-office and 2 days remote involve managing executive calendars, setting up meetings, planning trips, processing expense reports, and other crucial duties all depend on this position. A high degree of professionalism, polished presentation, and experience working with C-suite executives are essential for success in this role. 

The ideal candidate is a proactive, well-organized, flexible team player who enjoys working in a fast-paced, dynamic environment. This role is ideal for someone who wants to promote efficiency and smooth executive support because it requires excellent communication, confidentiality, and problem-solving skills.

What You’ll Do:

• Lead by example in promoting safety and adhering to safety and environmental protocols.
• This role requires experience supporting C-level executives, with a polished, professional demeanor. While not a PA role, responsibilities include organizing in-office lunches and events for the CEO and executive team.
• Arrange detailed domestic and international travel, including itineraries, check-ins, and booking flights, hotels, and transportation.
• Identify emerging issues, assess urgency, and compile background information for executive decisions and follow-up.
• Assist with email management, maintaining a priority list of tasks and follow-ups.
• Prepare letters, reports, and presentations, supporting strategic planning and time management.
• Coordinate site visits and customer interactions, including international office visits.
• Handle and process expense reports efficiently.
• Adapt quickly to evolving needs, including changes in meeting or travel requirements.
• Maintain strict confidentiality for all sensitive information and documents.
• Provide administrative support for additional team projects as needed.
• Be available for after-hours support in case of urgent matters.

What You Need:

• Minimum of 5 years in a senior support role within a fast-paced organization.
• Proficiency in core Microsoft Office applications, Adobe Pro, SharePoint, and MS Teams.
• Excellent verbal and written communication skills; bilingual (Spanish) is an asset.
• Professional interpersonal skills with experience interacting at executive levels.
• Strong critical thinking, problem-solving, and independent decision-making skills.
• A self-starter with a team-oriented approach and strong organizational abilities.
• Commitment to safety standards and client values.

What’s in it for You:

This role offers a competitive salary range of $70,000 - $80,000, based on experience and skills, along with an 8% performance-based bonus. Our client provides a comprehensive benefits package to support employees’ physical, mental, financial, and emotional well-being, including performance-based bonuses, health and dental coverage, paid leave, and access to well-being programs