Executive Assistant

Posted 14 days ago

Job Details

Contract

Location

Vancouver, BC

Salary

dollar sign 34 to 35 per hour

Job Description

In this exciting Executive Assistant role, you will have the opportunity to be exposed to many areas as you provide vacation coverage for a large team of EAs and support various executives in need. This is a 6-month contract to start with possible chance of extension if business and performance align.

Who – The Company:
Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable and driven and thrives in a fast-paced environment.

What- The Role:
This is a fabulous opportunity for a dynamic EA with proven expertise supporting senior executives.
This role reports into the Executive Assistant Operations Manager of the Finance & Vacation EA team. This role is in the hybrid workplace program; you are the Vacation coverage support for Executive Assistants taking their much-deserved vacations. Our client’s EAs are connectors between senior leadership and departmental team needs; principal scheduler, timekeeper, planner, and coordinator to a member of the Executive Team, the Executive Assistant has a vital role in the success of their department. Tasks in this role include (but are not limited to):

Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.
Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
Coordinates last minute unforeseen travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
Acts as a communications liaison with Department as required.
Responds to inquiries or refers them to the appropriate partner.
Delegates and follows up on action items that fall within realm of responsibility.
Special Projects as assigned by Executive or your Operations Manager.

Who- the Candidate:

4-5 years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
Excellent business acumen and ability to exercise sound judgment and prioritization.
Able to observe and maintain the utmost confidentiality.
Ability to work in a fast-paced environment.
Experience working with a publicly traded company
Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences
Integrity/Honesty: Behaves in an honest, fair, and ethical manner
Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work
Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives
Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment
Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions
Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the 'big picture' implications of decisions
Resilience: Remains persistent; recovers quickly from setbacks

How much:
$35/hr + 4% vacation pay

Where:
Vancouver, hybrid working model of 3 days onsite in office, and 2 remote. Require some flexibility should the executives’ needs require more onsite presence some weeks. Depending on the executives’ location, work may shift between office locations in Vancouver.

When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.
If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.