Administrative Finance Clerk

Administrative Finance Clerk

BC Emergency Health Services

Burnaby, BC

In accordance with the Mission, Vision and Values, and strategic directions of BC Emergency Health Services, patient care and safety is a priority and a responsibility shared by everyone at BC Emergency Health Services, and as such, the requirement to continuously improve quality and safety is inherent in all patient and employee safety aspects of this position.

Reporting to the Manager, this position participates as a member of the team which supports the delivery of patient care on behalf of BCEHS. The Administrative Finance Clerk provides variety of office administration, and financial support services for Managers/Directors in their respective area including, accounts payable, reconciling account balances, assisting in the review and preparation of financial documents, tracking and maintaining data, booking meetings and travel, producing reports and correspondence, as well as maintaining filing systems and databases.

What you'll do

• Generates, reviews, or amends financial documentation (invoices, miscellaneous requisitions, etc.), ensures appropriate approvals (i.e. goods and services and expense authority signatures), issues documents to parties such as the contractors or vendors.
• Reviews and verifies invoices as well as other financial documents such as travel claims/vouchers/credit card purchases, personal reimbursements, and petty cash claims for accuracy and completeness (i.e. goods and services received signature; backup documents, correct rates, prices and charges, etc.), and makes changes as required. Codes or checks codes, obtains necessary signatures/approvals, and forwards to the appropriate body for payment or reimbursement.
• Monitors expenditures against approved budget limits and provides financial information to the Managers and Director on year-to-date expenditures including commitments such as invoices and purchase orders; identifies issues and advises the Manager of same; records and tracks month end accrual information from vendors for the department.
• Performs administrative duties such as responding to inquiries, screening incoming materials, sorting, prioritizing, logging, and distributing incoming/outgoing correspondence. Responds to financial queries and problems such as delayed or duplicate payments, rate changes and recording errors. Investigates issues, initiates corrective action and follows up.
• Provides financial support/reconciles accounts such as accounts payable, coding and processing business expense forms and invoices, issuing and reconciling purchase orders and card expenditures; checks accuracy and completeness of financial documentation
• Facilitates effective triaging of correspondence, determination of appropriate action, and timely follow up as appropriate
• Maintains office and department supplies according to pre-determined re-order levels and arranges for maintenance/repair of equipment.
• Produces reports, correspondence, presentation materials, spreadsheets, and memos. Maintains and updates various computer databases.
• Generates standard and adhoc reports as required. Provides assistance in researching and compiling data for specialized reports or issues and/or creates spreadsheets to track data as required.
• Generates and completes procurement forms for supplies, services, and equipment for the department. Ensures appropriate approvals (e.g. goods and services and expense authority signatures), issues and/or directly submits via online ordering system.
• Performs other duties as assigned.

What you bring

Qualifications

• Grade 12, successful completion of a recognized accounting course and two years' recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard at 45 w.p.m
• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position
• Ability to organize work
• Ability to operate related equipment

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

• Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time
Wage: $27.56 / Hour
Location: 2025 Willingdon Avenue, 5th Floor, Burnaby, BC V5C 0J3
Closing date: Applications accepted until position is filled
Hours of Work: 0800-1600 (Monday to Friday)
Requisition # 172413E

What we do

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA's North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of September 17, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.